Letters Update Information 2018 and before

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Release Version 6.7100.4050 September 2018

Document updates changes and fixes

ZP11_804260_TFP - Prescribed Information Links
ZP11_804101_01_TFP -Tenancy Agreement - DPS Custodial
ZP11_804101_02_TFP - Tenancy Agreement - DPS Insured
ZP11_804104_01_TFP - Tenancy Agreement - TDS Custodial
ZP11_804104_02_TFP - Tenancy Agreement - TDS Insured
ZP11_804107_01_TFP - Tenancy Agreement - MyDeposits Custodial
ZP11_804107_02_TFP - Tenancy Agreement - MyDeposits Insured
ZP11_804440_TFP - Form 6A (S21) Notice Possession of property on AST
ZP11_804460_TFP - Notice To Quit From Landlord (Contractual)
ZP11_804470_TFP - Section 8 Notice (England)

Release Version 6.7100.3060 February 2018

Tenancy Agreement format/sentences
SYSTEM-L050-DATA-RELEVANT
This sentence has two paragraphs in it that also appear in the Tenancy agreements.
The paragraphs are really tied to the content of the sentence.

Thus, the duplicate paragraphs have been removed from these Tenancy Agreements:
ZP11_804101_01_TFP - Tenancy Agreement - DPS Custodial
ZP11_804104_01_TFP - Tenancy Agreement - TDS Custodial
ZP11_804104_02_TFP - Tenancy Agreement - TDS Insured
ZP11_804107_01_TFP - Tenancy Agreement - MyDeposits Custodial
ZP11_804107_02_TFP - Tenancy Agreement - MyDeposits Insured

These Tenancy Agreements did not have the duplicate, but version number was updated for consistency
ZP11_804101_02_TFP - Tenancy Agreement - DPS Insured

ZP11_804422_TFP - How to Rent 2018
How To Rent document output name correction

Release Version 6.7100.3030 January 2018

Document removed are ones that are no longer provided via PCHomes and can be obtained online if required.

ZP11_804414_TFP - "DPS Custodial Terms And Conditions Guide" - document removed
ZP11_804415_TFP - "DPS Insured Terms And Conditions Guide" - document removed
ZP11_804416_TFP - "MyDeposits Information for Tenants Leaflet - updated
ZP11_804418_TFP - "DPS Terms and Conditions - Custodial 2015" - document removed
ZP11_804419_TFP - "DPS Terms and Conditions - Insured 2013" - document removed
ZP11_804421_TFP - "TDS What is the Tenancy Deposit Scheme" - document removed
ZP11_804422_TFP - "How to Rent 2018" - updated

Release Version 6.7100.0800 January 2017

This file explains the changes from TFP version 3-9e to 3-10.

England/Wales Changes
The following changes have been made to all versions of the tenancy agreements to standardise the use of terminology and to ensure continuity throughout the agreements.

Ready to Use Agreements

Four new tenancy agreements have been added:
*	TDS custodial landlord managed
*	TDS custodial agent managed
*	MyDeposits custodial landlord managed
*	MyDeposits agent landlord managed

Contractual Tenancy Agreement
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security.
*	4.4.15 Removed reference to smoke alarms

MyDeposits Insured
*	1.8.5 Amended to reflect other agreements by removing the word "tenant" and changed terms and conditions to Insured Scheme Rules.
*	1.8.7 Amended to reflect MyDeposits name and changed terms and conditions to Insured Scheme Rules.
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.3.14 Replaced the words "at the end of the tenancy" with "when possession is returned to the Landlord"
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security
*	4.4.13 New clause been added placing obligation upon tenant to ensure all adult occupiers have the right to rent during the term.
*	4.4.15 and has had the reference to smoke alarms removed.
*	4.4.16 and has had the first three words removed
*	5.3 Added the following wording to the end of the clause "However, the Landlord is under no obligation to rehouse the Tenant or to pay for any alternative accommodation"
*	6.1 Amended the name of the scheme administrator from "Tenancy deposit solutions" to "Mydeposits is administered by HFIS plc, trading as Hamilton Fraser"

No Deposit Tenancy
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security
*	4.4.13 New clause been added placing obligation upon tenant to ensure all adult occupiers have the right to rent during the term.
*	.4.15 and has had the reference to smoke alarms removed.

TDS Insured
*	1.8.5 Amended to reflect other agreements by removing the word "tenant" and changed terms and conditions to Insured Scheme Rules
*	1.8.7 Amended from scheme provides to TDS Insured Scheme Rules.
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security
*	4.4.13 New clause been added placing obligation upon tenant to ensure all adult occupiers have the right to rent during the term.
*	4.4.15 and has had the reference to smoke alarms removed.
*	6.5 Amended to reflect leaflet being attached and amend from scheme to TDS.

The DPS Custodial
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security
*	4.4.13 New clause been added placing obligation upon tenant to ensure all adult occupiers have the right to rent during the term.
*	4.4.15 and has had the reference to smoke alarms removed.
*	6.2 Wording changed from leaflet to terms and conditions
*	6.4 Wording changed  from scheme rules to terms and conditions
*	6.5 Wording changed from scheme rules to terms and conditions

The DPS Insured
*	1.8.5 Amended reference from scheme rules to Insured Terms and Conditions
*	4.2.7 Amended to reflect test alarms on a weekly basis and clean quarterly using soft brush
*	4.4.3 Amended to reflect ability of tenant to run certain low risk businesses from home with the prior consent of the landlord i.e. accountancy.  Importantly allowing such a business will not provide the tenant with additional security
*	4.4.13 New clause been added placing obligation upon tenant to ensure all adult occupiers have the right to rent during the term.
*	4.4.15 and has had the reference to smoke alarms removed.
*	5.3 Added "However, the Landlord is under no obligation to rehouse the Tenant or to pay for any alternative accommodation"
*	Section 6 Removed duplicated heading
*	6.2 Wording changed from leaflet to Insured Terms and Conditions
*	6.4 Wording changed from scheme rules to Insured Terms and Conditions
*	6.5 Wording changed from scheme rules to Terms and Conditions

Other Documents

Council Tax Periodic Letter
*	Amended to reflect the recent Court of Appeal decision in Leeds City Council V Broadley

Newly Added
*	Rent in Advance Wording (to be used where for example six months' rent is taken)

Notices

*	Section 8 for England has been updated to taking into account changes under the Immigration Act 2016.
*	Schedule Two Ground document has been updated.  English version has been updated to include Ground 7B (immigration) and the notice periods have been removed.  Welsh version has been updated with removal of wording relevant to England and the notice periods have been removed.

Release Version 6.7100.0600 September 2016

ZP11_804422_TFP - "How to Rent 2015" - Document updated and renamed to "How to Rent 2016"

Tenancy Agreements All - Bug Fix - The e-signing email addresses which are auto built do not delimit with the semi colon correctly if there is a guarantor included. This is now resolved.

Release Version 6.7100.0300 July 2016

All TFP Tenancy Agreements have been updated to allow changing of certain sections through included paragraph sentences.

Release Version 6.7100.0003 May 2016

Updated Letters & Sentences

TFP are pleased to announce an update to our Management Forms pack. The update has been prompted by the recent court decision (Bali v. Manaquel) on who can sign prescribed information for deposit compliance and the potential consequences of the upcoming Foxton's case on secret profits. You will find a list of the changes below.

To summarise, the key changes that have been made are as follows:

Agency Agreement
• Clause 1.2: Amendment to the deposit compliance clause for let only landlords where the agent has collected the deposit on their behalf and the requirement to provide evidence of compliance before money is released to the landlord.
• Clause 2.10: Clarification that employees of the agent can sign documentation, prescribed information and relevant notices on behalf of the landlord to remove any ambiguity about such persons having the authorised right to do so. For clarity, where an agent or their employee signs for a landlord, it should always state "employees name as agent for and on behalf of the landlords name"
• Clause 4.5: Amendment to the clause to cross reference with the "scale of charges" document in the terms of business pack to ensure the landlord is fully aware of the income being received by the agent from tenants and other third parties.

• Scale of Charges
  •First page: Amendment to include the words inclusive of VAT for all charges/fees where applicable.
  •Second page: Change of the heading from "tenant fees" to "other income" to allow for the expansion of the section on contractors income. If you do not receive income from contractors this section can be deleted.
  

• Move Out Checklist
  We have added a document to cover issues which may not be conducted by an outgoing inspection using an inventory clerk i.e. heating timer, electric switched off. This is to provide due diligence evidence in a dispute with a landlord.

Actual document changes in PCHomes

Scale of Charges Listing - ZP11_801206_TFP (Property)
Scale of Charges Listing - ZD21_000582_TFP (Valuation Event)
Scale of Charges Listing - ZD22_000201_TFP (Take on Event)
	Modified with new title, version number change
	Sentence changed to include Supplier Commissions SYSTEM-L050-DATA-FEES-TEN

Promo Pack - ZP11_801204_TFP (Property)
Promo Pack - ZD21_000573_TFP (Valuation Event)
Promo Pack - ZD22_000203_TFP (Take on Event)
	Wording changes, version number change

Move In Checklist - ZP11_801305_TFP (Property)
Move In Checklist - ZD24_000310_TFP (Offer Event)
	New items, version number change
	Smoke alarms tested?
	Tenancy Prescribed Information given (How To Rent Guide)

Move In Checklist - ZD22_000215_TFP (Take on Event)
Move In Checklist - ZD21_000654_TFP (Valuation Event)
	Removed

Using the Legionella Risk Assessment Form - ZP11_801335_TFP (Property)
Using the Legionella Risk Assessment Form - ZD21_000660_TFP (Valuation Event)
Using the Legionella Risk Assessment Form - ZD22_000219_TFP (Take on Event)
Using the Legionella Risk Assessment Form - ZD24_000326_TFP (Offer Event)
	No text changes, version number change

Legionella Risk Assessment Form - ZP11_801333_TFP (Property)
Legionella Risk Assessment Form - ZP11_801333_TFP (Valuation Event)
Legionella Risk Assessment Form - ZD22_000218_TFP (Take on Event)
Legionella Risk Assessment Form - ZD24_000324_TFP (Offer Event)
	No text changes, version number change

Agency Agreement - ZP11_801208_TFP (Property)
Agency Agreement - ZD21_000580_TFP (Valuation Event)
Agency Agreement - ZD22_000207_TFP (Take on Event)
	Wording changes, version number change

Move Out Checklist - ZP11_801310_TFP (Property)
	New Document

Legionella Advice for Tenants - ZP11_803250_TFP (Property)
	New Document

Suggested Clauses for TDS members Terms of Business - ZP11_801209_TFP (Property)
	Wording changes & Capitalisation, version number change

Complaints Procedure - ZP11_801215_TFP (Property)
	No text changes, version number change

• Sentence - SYSTEM-L127-BODYEND-VN
  version & Page number now above footer
• Sentence - SYSTEM-L127-BODYEND-2HEAD-VN
  version & Page number now above footer

Release Version 6.7000.0004 April 2016

Updated Letters & Sentences

• Letter - ZP11_804505_TFP - Section 13(2) Revised Rent (England)
  Updated for latest legislation
• Letter - ZP11_804470_TFP - Section 8 Notice (England)
  Updated for latest legislation
• Brochure - ZP11_804422_TFP - How to Rent 2015
  Fixed missing images
• Sentence - SYSTEM-L127-BODYEND-2HEAD-VN
  Fixed formatting issues

Initial Release Version 6.7 February 2016

We have now included a new full suite of Training for Professional (TFP) Letters